Job Description

Executive Assistant to CEO (Hybrid)

Location: New York, NY

Schedule: Hybrid – 3 days in office + flexibility required

Compensation: $130K – $180K + bonus (DOE)

Overview

A dynamic and fast-paced financial services firm is seeking a highly polished Executive Assistant to support the CEO. This role will blend traditional executive support with personal assistant responsibilities , requiring a proactive, detail-oriented professional who thrives in a high-touch, high-visibility environment.

The CEO maintains a demanding professional schedule alongside an active social and personal calendar , and this individual will play a critical role in ensuring seamless coordination across both. The ideal candidate is resourceful, discreet, and able to anticipate needs before they arise.

Key Responsibilities

Executive Support

• Manage a complex and ever-changing calendar , including internal meetings, client engagements, and board interactions
• Coordinate domestic and international travel , including detailed itineraries
• Prepare meeting materials, agendas, and assist with follow-ups
• Act as a liaison between the CEO and internal teams, clients, and external stakeholders
• Handle confidential communications with professionalism and discretion

Personal / Lifestyle Support

• Manage personal calendar, including social engagements, dinners, events, and travel
• Secure reservations at top restaurants, coordinate event attendance, and manage invitations
• Oversee personal errands, gifting, and ad hoc requests
• Assist with planning personal travel and weekend logistics
• Coordinate with household staff, vendors, or other assistants as needed

Qualifications

• 5+ years of experience supporting a C-level executive , ideally within finance, private equity, or investment environments
• Experience managing both professional and personal responsibilities for an executive
• Strong understanding of NYC lifestyle, dining, and social landscape
• Exceptional organizational skills and attention to detail
• Ability to operate with a high level of discretion and confidentiality
• Strong communication skills and executive presence
• Highly responsive, flexible, and able to manage competing priorities

What We’re Looking For

• A true gatekeeper and partner to the CEO
• Someone who is proactive, not reactive
• Comfortable operating in a fast-paced, high-expectation environment
• Polished, professional, and able to interact with high-profile individuals

Benefits

• Competitive compensation + bonus
• Health, dental, and vision benefits
• Hybrid flexibility (3 days in office)
• Opportunity to work closely with a high-profile CEO

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