Job Description

About WBA

Since 1997, WBA has helped develop premier communities through cutting-edge legal advice and dedicated support for local communities. Our senior principals bring decades of experience in real estate development and local government law, including special taxing districts, intergovernmental authorities, municipalities, and commercial and residential owner associations.

We are a recognized leader in local government representation and pride ourselves on creativity, professionalism, and efficient, cost‑effective service. We offer a robust benefits package, hybrid work schedule, and the opportunity to work in a fast-paced, collaborative, and engaging environment.

Overview

WBA is seeking an efficient, detail-oriented Legal Assistant to support a team of Shareholders, Attorneys, and Paralegals in delivering high-quality service and ensuring smooth daily operations. In this role, you will prepare and distribute documents and meeting packets, collect electronic signatures, manage phone and email correspondence, schedule meetings, and organize and maintain digital files.

The ideal candidate is a proactive, highly organized, and adept at managing multiple priorities, meeting deadlines, and exercising sound judgment when prioritizing work.

If you have experience in a law firm environment, thrive both independently and as part of a team, and are looking for a rewarding opportunity in the legal industry, we want to connect with you.

Key Responsibilities

Document Preparation & Workflow

• Provide administrative support, including typing, drafting, formatting, and proofreading documents.
• Manage a high volume of document preparation, review, and distribution: draft using firm templates, track internal review and approval workflows, send final packets for client signature, monitor execution status, and file fully executed documents.
• Prepare routine legal documents and correspondence from attorney notes or templates, including engagement letters, resolutions, ordinances, agreements, and memoranda.
• Manage Adobe e‑signature submissions, follow up on outstanding signatures, and provide regular status updates to attorneys and paralegals.

Scheduling, Communication & Deadlines

• Manage and maintain attorney and firm calendars: schedule meetings, set up Zoom/Teams sessions, confirm invitee lists, proactively resolve conflicts, and monitor statutory deadlines for client matters.
• Serve as a point of contact for special district inquiries from attorneys, staff, consultants, clients, and the public.
• Use sound judgment and initiative to develop project timelines, anticipate the needs of assigned timekeepers, plan ahead, and meet deadlines.

Records, Filing & Compliance

• Maintain a high volume of digital client files to ensure records are accurate, complete, and accessible; save and version documents in the electronic document management system using standard naming conventions.
• Collect and e‑file legal documents, including contracts, agreements, resolutions, and bond transaction documents.
• Record legal documents with local and state agencies (e.g., county agencies, State of Colorado, Department of Local Affairs, and Colorado Judicial Branch).

Operations & Administrative Support

• Update and maintain the client database (Practice Master).
• Prepare and submit expense and mileage reports; keep detailed records of charges and reimbursements and obtain/submit all applicable receipts.
• Provide backup receptionist coverage: monitor phone lines, distribute mail, and assist with day‑to‑day mailings.
• Assist with mailings via USPS (including certified), UPS, and FedEx.

Skills and Qualifications

Required

• Minimum of three (3) years’ experience as a legal or administrative assistant.
• Advanced proficiency with Microsoft 365 (advanced Word functions, Outlook, and Excel) and Adobe Acrobat Pro (e‑signatures).
• Excellent organizational skills, attention to detail, and the demonstrated ability to work effectively in a high‑volume, deadline‑driven environment.
• Strong interpersonal, verbal, and written communication skills, including effectiveness in virtual settings (phone, video conferencing, and Teams).
• Ability to solve problems, prioritize tasks, and manage workload to meet deadlines.
• High school diploma or equivalent.

Preferred

• Experience in a law firm or corporate legal department; exposure to special districts or local government law is highly preferred.
• Some college preferred; background in legal studies or paralegal studies is highly preferred.
• Experience with client databases (e.g., Practice Master) and electronic document management systems (Epona, SharePoint).

Work Schedule & Location

• Status: Full-time, non-exempt
• Schedule: Monday-Friday, 8:00am to 5:00pm with a 1-hour lunch break.
• Hybrid Work: On-site 1-2 days per week (schedule may vary for onboarding/training, team coverage, and special projects).
• Office Location: 2154 W Commons Ave, Ste 2000, Centennial, CO 80122

Compensation & Benefits

• Salary: $28.50 to $38.50/hour, depending on skills, qualifications, and experience.
• Bonus: Discretionary bonus opportunities
• Health Insurance: Firm pays 100% of the employee premium (base plan)
• Dental Insurance: Firm pays 100% of the employee premium (base plan)
• Vision Insurance: Firm pays 100% of the employee premium (base plan)
• Short-Term Disability & Long-Term Disability: Firm Paid
• Life Insurance: Firm Paid
• 401(k): Safe harbor plan with 3% firm contribution plus discretionary profit-sharing up to 2%.
• Generous PTO package.
• Flexible summer hour program.
• 11 firm holidays + 1 week Summer Break+ 1 week Winter Break
• Sabbatical program after 5 years.

How to Apply

Applications should be emailed to careers@wbapc.com and should include a cover letter and resume. Applications will be accepted until the position is filled.

Equal Opportunity Employer

WBA, PC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Tags

Full time, Temporary work, Summer work, Summer holiday, Work at office, Local area, Monday to Friday, Flexible hours, 2 days per week, 1 day per week

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