Job Description

SUMMARY

The Modernization/Capital Fund Coordinator is responsible for managing, coordinating, and overseeing the planning, execution, and compliance of capital improvement projects funded by the HUD Capital Fund Program (CFP). This role ensures that modernization projects within public housing developments meet HUD regulations, local codes, and agency goals while staying on schedule and within budget.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may also be assigned.

• Develop and oversee the Capital Fund Annual Plan and Five-Year Action Plan, ensuring alignment with HUD regulations and PHA priorities.
• Monitor CFP budgets and expenditures, ensuring timely obligation and expenditure of funds to meet HUD-mandated deadlines.
• Prepare and submit required HUD reports, including Annual Statement and Performance and Evaluation Reports.
• Assist the Project Construction Manager and Project Manager with overseeing modernization projects, including unit rehabilitation, infrastructure upgrades, and energy efficiency improvements.
• Manage procurement and contracting processes, ensuring compliance with HUD 24 CFR Part 85 and agency procurement policies.
• Address change orders, delays, and contractor performance issues to keep projects on track.
• Ensure all modernization projects comply with HUD regulations.
• Maintain accurate records and documentation for HUD audits and reviews.
• Conduct periodic reporting and analysis to assess program effectiveness and funding utilization.
• Provide regular updates to the Director of Modernization and Executive Director.
• Coordinate with internal PHA departments (Finance, Maintenance, and Asset Management) to align modernization efforts with operational needs.

QUALIFICATIONS

• Minimum 2-5 years of experience in public housing modernization, capital fund management, or construction project management.
• Knowledge of HUD Capital Fund Program (CFP) and procurement regulations.
• Experience with federal/state grant programs and budget tracking.
• Strong project management and organizational skills.
• Proficiency in HUD’s EPIC system, LOCCS reporting.
• Excellent communication and stakeholder engagement skills.

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